Information for Presenters

About presentation time

• If you are the presenter for accepted full paper, you will have 15 mins for presentation and 5 mins discussion with the audiences.
• If you are the presenter for accepted short paper for video demonstration, you will have 5 mins for presentation and 5 mins discussion with the audiences.
• If you are the LIVE presenter for accepted short paper for video demonstration, you will have 15 mins for presentation and 5 mins discussion with the audiences.

Joining the session

• Prepare your workspace for the session
• Minimize distractions, silence any phones
• Close unnecessary windows/applications
• Remove or hide any confidential or inappropriate content
• Disable pop-up notifications where applicable (e.g. Outlook)
• Check your microphone, camera and screen sharing
• If you’re using an external microphone or camera, make sure to plug them in
• You can also join a test meeting to verify that your microphone and camera work
• Connect to the session using the Zoom link which will be notified in advance to the presenters (If you have the Zoom app installed, open the link using the Zoom app)
• Click on Join Audio by Computer, enable your microphone, and start your video. (If you’re having problems, let the volunteer know.)
• (Please find your account name in the participation list and) Add "(Presenter)" to your account name which is appeared on the participation list.
• Locate the session chair/co-chair
• Session chairs will show up as (Chair) (Co-host) in the participant list
• Session co-chairs will show up as (Co-Chair) in the participant list
• Locate the session volunteer
• Session volunteers will show up as (Volunteer) (Host) in the participant list

5-10 minutes before the session

• The chair/co-chair will ask you to do a quick check
• Follow their instructions to test your microphone, video and screen sharing settings
• If you need to play a video with audio, make sure to enable desktop audio when screen sharing using the "Share computer sound" option
• Some sharing options may not be available for some web versions of Zoom
• Check that you are listed as your account name + (Presenter) in the participants’ panel.

Before presenting

• Get your presentation ready
• Make sure any files you need are on your computer and tested:
• Using offline copies of your files will reduce the risk of connection issues
• Do not rely on online resources during your presentation
• Double-check that you do not have any unnecessary/confidential/private files or programs open
• Unmute yourself
• Start screen sharing
• Confirm with the chair/co-chair that your screen is visible