Information for Chairs and Co-Chairs

General preparation

If you’re using an external microphone or camera, make sure to plug them in
You can also join a Zoom test meeting to verify that your microphone and camera work

There are two categories of oral presentations at SII2022:

Contributed paper and special session paper: 15 min LIVE presentation and 5 min LIVE discussion
Short paper and Late Breaking Report: 5 min LIVE or VIDEO presentation and 5 min LIVE discussion

Please check the conference program for the assigned time of your presentation in the session your paper is allocated to.

Connect to the session using the corresponding Zoom link in the conference program. (If you have the Zoom app installed, open the link using the Zoom app)
Click on "Join Audio by Computer", enable your microphone, and start your video (If you’re having problems, let the session assistant know)
(Please find your account name in the participation list and) Add "(Chair)" or "(Co-Chair)" to your account name as appeared in the participation list.
Locate the session assistant:

Session assistants will show up as (Assistant) or (Host) in the participant list

Identify yourself to the session assistant as the Chair (The assistant will grant the Chair co-host privileges)
Verify that you have co-host privileges. Additional controls will show up on your meeting toolbar (e.g. security)

You will be promoted as Chair if the Chair does not appear on the list of participates at the starting time of the session.

Using the session program, identify the presenters and perform a quick name check:

Read each paper’s title and ask the presenter to identify themselves
If necessary, repeat the paper title and read the names of the authors
If nobody responds, make a note and move on to the next paper. Otherwise, continue

If nobody identifies themselves as the presenter of a paper at the start of the session, be sure to ask again at the start of the presentation slot for that paper.

Ask the presenter to test their microphone, video, and screen sharing
If the presenter needs to play a video with audio, remind them to enable desktop audio when screen sharing using the "Share computer sound" option

If the presenter has some trouble on network communication and sharing the presentation materials, the assistant will try to play the pre-uploaded video found in the on-line proceedings.

Short welcome note from the Chair
Chair invite first speaker to start his/her presentation. Please inform the presenter 2 minutes before the end of the presentation time
Ask if there are any questions to the presenter
Please also check the chat window for any questions
Keep the time schedule for each presenter and the overall session time